Bright Tradeshow Summer 2010
General terms and conditions
1 Place and date of the tradeshow
The Exhibition takes place on July 08 till 10. 2010 at Normannenstrasse 13-19 in 10365 Berlin. The Tradeshow will be opened from 9:00a.m. till 6:00p.m. The installation of the booths is guarantee until the 5th of July 2010.
2 Conclusion of the contract
2.1 The submission of the application form (online) by the renter is an application for a conclusion for a rental agreement with the host (Bright Tradeshow GmbH & Co KG). After the processing of application by the host, it will be confirmed and the exhibitor will get a room option. This will by mutual agreement end up in the lease contract.
2.2 With the submission of the application the renter binding agrees to the fair and exhibition terms and the point of rules of the house of the place of issue.
2.3 The binding rental agreement operative comes about when the host authorises the application (affirmation per e-mail).
The Host has the right under local and objective circumstances of the tradeshow divergent to the application to change the kind and size of the applied booth, to make conditions as to installation and physical form of the booth, if there is a justifiable reason.
The applicant has no legal claim of acceptance of the rental agreement. The host has got the right to confine the list of exhibitors. The renter has in principle no right of an agreement in restraint of trade of an exclusion of a competitor.
2.4 The host has got the right to withdraw from a contract as from now, if the personal and objective requirements of the renter, which are at the bottom of the rental agreement hadn’t exist or no longer existing.
2.5 The renter will be informed in written form, which place, form and size the booth will have and which editions are associated with the booth.
2.6 The host has got the right to depart the prior agreement of the position of the booth, if there are technical or organisational requirements, fire prevention and health and safety regulations or planning laws and to reassign an equal booth.
Specific wishes of the exhibitors will be considered as far as possible. A certain booth will basically not be promised before the exhibition space is finally arranged. Oral agreements are not binding for the host and they don’t authorize the exhibitors for any claims or revocation of an offer. The exhibition space will be advised in written form – in normal case coevally – with the admission and application of the booth number. Complaints especially about the shape and the size of the booth have to be placed in written form within 8 days when the booth acceptance has been received. Essential changes of the booth will be immediately communicated. A relocation of the booth is only allowed for imperative reasons and at which an equal booth will be reallocated.
If there are serious reasons this also applies if the according to the allocation in written form has been made.
In this case there is no claim for abatement of rent for the exhibitor.
3 Rescission
3.1 The exhibitor undertakes to pay 10% of the rent if the exhibitor rescission 8 weeks before the tradeshow starts and the full booth rent after that deadline. Also the full booth rent has to be paid if the booth is ulterior assigned. In this case the host will charge the rent with the possible paid rent if the booth has been ulterior assigned. Exhibitors are responsible for the booth even if they don’t show up at the tradeshow. In this case the Exhibitors are committed that the booth is in a common condition for an exhibition space. Otherwise the host will take care with costs that the exhibition space is decorated. The exhibitor can announce an alternative exhibitor for a rented booth. In this case the host has the right without giving reasons to disapprove the alternative exhibitor. An application of rescission has to be done in written form. As a basic principle the exhibitor has the option to certificate an appraisal of damage to the host.
3.2 If the exhibitor raises no objection by certified mail within 5 days after the announcement of the booth the renter accepts the confirmation and the announcement.
4 Prices and conditions of payment
4.1 The rents and costs are arising from the announcement and the exhibition terms.
4.2 After the announcement the host has got the right to charge an advance payment of the booth rent. The invoiced amounts have to be paid by the renter within 14 days after billing date.
4.3 If a renter delays a payment he is committed to pay interest of default, independent of any damage. These add 8% higher than the bank rate of the german central bank. In this case optionally rebates will be dispensed.
4.4 If the renter delays a payment the host has got the right 10 days after a receipt of the grace period notification, to withdraw from the contract. In this case the renter has got to pay compensation money as written under 3.1.
4.5 The host arranges with the renter a lien for the benefit of the host if the renter delays a payment until the renter has paid the full invoice amount. The host has got the right after a written subject to a term of 10 days to keep the lien.
5 Particular booths and bus bar / water connection
5.1 Individual booth buildings have to accord the council building regulations for exhibition stand constructions.
5.2 If there are any needs of bus bar or water connection on a booth the host has to be informed.
6 Responsibilities of the renter/exhibitor
6.1 The renter has to mark the booth clearly for the whole time of the exhibition with the renters name and address.
6.2 The renter is liable for all claims, which the renter or an assignee had induced.
6.3 The concept of a booth has to be constructed in a way that no other exhibitor will be constrained promotional or acoustical. Otherwise the host has got the right to stop the business of that arrangement.
7 Assembling and disassembling, maintenance of the booth
7.1 The exhibitors have to follow the assembling respites for the particular exhibition terms. If the exhibitor does not follow these rules he loses the right to exhibit without compensation. In this case the right of the host to get paid will not be touched anyway. Basically the exhibits have to start with the assembling at 12:00 a.m. the day before the exhibition starts. Otherwise 3.1 show advantage. Before the tradeshow ends the exhibitor is not allowed to disassembling the booth. The exhibitor is committed to operate the booth according to agreement.
If the renter departs from these rules is the host authorised to claim amends.
8 General regulations
8.1 The host had not contracted insurance for the benefit of the renter. This is up to the renter himself to contract sufficient insurance.
8.2 The liability of the host is limited to gross negligence or personal injury by law if the host was accounted for gross negligence.
9 Forfeiture clause
9.1 The renter has got no pretensions against the host in connection with the present contract, if the renter doesn’t announce these pretensions in written form within 10 days after the exhibition.
9.2 Agreements that diverge from the general terms and conditions need be written down to their legal effect.
10 Place of execution and court of jurisdiction
Place of execution and court of jurisdiction of any judgement misunderstandings and disputes between the renter and the host is Frankfurt on the Main.
11 Severability clause
Changes, additions and sub agreement have to have the written form. That applies to the written form as well.
If some terms of these general terms and conditions are ineffective, the contract itself is not.